Promotion of Access to Information Act Manual
(In accordance with section 51 of the Promotion of Access to Information act, No 2 of 2000)

Introduction to DrakEng Technologies cc

Design, market and distribute engineering products. Provide engineering consultancy services.

PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

1.          Contact details [Section 51(1)(a)]

Head / Information Officer : Russell Drake

Physical address :

Postal address : PO Box 1224, Fourways, 2055

Tel/Fax number: (011) 467-1362

Email address: info at drakeng dot co dot za

Web address: www.drakeng.co.za

2.      The section 10 Guide on how to use the Act  [Section 51(1)(b)]

 The Guide will be available from the South African Human Rights Commission by not later than August 2004. Please direct any queries to: 

 The South African Human Rights Commission: PAIA Unit

The Research and Documentation Department

Postal address :       Private Bag 2700

Houghton

2041

Telephone:               +27 11 484-8300

Fax:                         +27 11 484-7146

Website:                 www.sahrc.org.za

E-mail:                        paia@sahrc.org.za

3.               Records available in terms of any other legislation [Section 51(1)(d)] 

·          Closed Corporations Act No. 69 of 1984

·          Copyright Act No. 98 of 1978

·          Employment Equity Act No. 55 of 1998

·          Income Tax Act No. 95 of 1967

·          Intellectual Property Laws Amendments Act No. 38 of 1997

·          Labour Relations Act No. 66 of 1995

·          Regional Services Councils Act No. 109 of 1985

·          Skills Development Levies Act No. 9 of 1999

·          Skills Development Act No. 97 of 1998

·          Trade Marks Act No. 194 of 1993

·          Unemployment Contributions Act No. 4 of 2002

·          Unemployment Insurance Act No. 63 of 2001

·          Value Added Tax Act No. 89 of 1991

4.              Access to the records held by the private body in question [Sections 51(1)(c) and 51(1)(e)]

i.                     The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52(2) [Section 51(1)(c)]

Not applicable. 

ii.                   Records that may be requested. A description of the subjects of the records held by the body and the categories in which these subjects are classed [Section 51(1)(e)]

·          Client quotes and correspondence

·          Employment contracts

·          Company rules and procedures

·          Lists of suppliers, clients and inventory

·          Financial accounts

 iii.                The request procedures

 Form of request:        

·          The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned [s 53(1)].

 ·          The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed [s 53(2)(a) and (b) and (c)].

           ·      The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right [s 53(2)(d)].

·          If a request is made on behalf of a another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body [s 53(2)(f)].

Fees:

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

·          The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request [s 54(1)].

     ·          The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee [s 54(3)(b)].

·          After the head of the private body has made a decision on the request, the requester must be notified in the required form.

·          If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure [s 54(6)].

5.           Other information as may be prescribed [Section 51(1)(f)]

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6.            Availability of the manual [Section 51(3)]

This manual is available for inspection, free of charge at the following locations

·          The company web site www.drakeng.co.za

·          The offices of DrakEng Technologies

Copies are also lodged with the SAHRC, as well as published in the Government Gazette.

Send mail to info at drakeng dot co dot za with questions or comments about this web site.
Last modified: June 13, 2007